UPDATED 9-1-14 (Download as PDF)
District Representative
- Duties of District Representative are listed in the WSO Service Manual
Alternate District Representative:
- Leads district meeting in the absence of the DR.
- Attends Area Assembly and Committee meetings in absence of the DR
- Fills the DR position in the event the current DR is not able to complete the 3 year term.
- Requests and schedules district workshops.
- Must have been or is currently a Group Representative. See service manual for requirements to be a DR.
- Attends all district business meetings.
Treasurer
- Handles all district collections and funds.
- Issues receipts for contributions made to the district.
- Requests second signature from district approved representative prior to distribution of checks.
- Promptly pays bills for expenses approved by the district.
- Maintain current and accurate checkbook and accounting books.
- Maintain up-to-date spreadsheet for group and other donations made to the district.
- Maintain a duplicate copy of treasurer’s records.
- Give oral reports at all district meetings and make copies of reports as requested.
- Submit report to Alanews Coordinator including a list of group donations.
- Pick up district treasurer mail.
- Keep signature cards current with the bank.
- Maintain a supply of expense vouchers.
- Will serve a 3 year term as active treasurer and a 3 year term as past treasurer to guide incoming treasurer.
- Submits books for annual audit to the Budget Committee. Audit will be completed by the end of February.
- Files Federal IRS and State Board of Equalization forms and payments.
- Coordinate deposits and expenses with Literature Coordinator.
- Meet with incoming treasurer prior to new term to turn over checkbook, books, and review job description.
- Keep a copy of literature sales as submitted by Literature Coordinator.
- Attends all district business meetings.
- Having some bookkeeping and/or accounting experience would be helpful.
Secretary
- Attends all district business meetings to take minutes.
- Submits copies of minutes from previous district meeting for GRs approval.
- Calls roll of voting members before and after the break to ensure accurate voting.
- Maintain a record of motions/actions passed or failed.
Alateen Coordinator
- Chair Alateen sponsor workshops.
- Make frequent contact with Alateen meetings and sponsors.
- Encourage Alateen participation at district meetings.
- Cooperate with district Public Information Coordinator for activities that include Alateen participation.
- Contact NCWSA Alateen Coordinator for area Alateen activities.
- Encourage Al-Anon members to start Alateen meetings and become Alateen sponsors.
- Assist Alateen meetings in getting started.
- Attend NOCAC.
- Assist Al-Anon members interested in becoming Alateen meeting sponsors through the background check process.
- Attend all district business meetings and provide a report.
- Send upcoming Alateen events to the Alanews Coordinator to be published in Alanews.
Archives Coordinator
- Assemble and maintain memorabilia and other historic district items.
- Assist in preserving district records.
- Prepare an inventory list and location to store archives.
- Attend all district business meetings and provide a report.
- Maintain a copy of minutes to be stored in archives.
Diversity Coordinator
- Definition: inclusion of different types of people including race and culture.
- Act as a liaison between culturally and/or racially different groups regarding district information, upcoming Al-Anon events both in the district and area.
- Encourage participation beyond the group level.
- Attend all district business meetings
Group Records Coordinator
- Receives district record information from WSO and NCWSA.
- Sends changes to group records to NCWSA and WSO.
- Keep current group records.
- Communicates with GRs for changes in group information.
- Assists GRs with completing the group information change form.
- Assist groups with registering and/or submitting changes of group information.
- Attend all district business meetings.
Institutions Coordinator
- Does outreach to institutions currently not receiving information about Al-Anon.
- Serves juvenile halls, jails, prison, hospitals, recovery centers, and battered women’s’ shelters with Al-Anon information, speakers, literature, and Al-Anon panels during the 3 year term.
- Cooperates with Salvation Army, 11th Hour, and CAP which are current institutions be served by the district.
- Cooperates with Public Information, Special Events, and Alateen Coordinators.
- Assists with requests for new institutions projects.
- Is knowledgeable of literature and informational tools from WSO.
- Contacts area Institutions Coordinator for area institutions activities.
- Attends all district business meetings and provides a report.
- Contacts Alanews Coordinator to publish upcoming events in the Alanews.
Literature Coordinator
- Maintains a supply of frequently ordered literature.
- Places orders with WSO to restock items as needed.
- Places special orders as requested.
- Maintains a record of literature sales and submits a copy to the treasurer.
- Coordinates with treasurer to transfer funds for deposit and request checks for literature orders.
- Maintains an inventory list.
- Cooperates with Public Information, Institutions, and Alateen Coordinators to provide literature for events.
- Attends all district business meetings to provide a report and/or sell literature
- Schedule hours and location of the literature storage location for members to purchase literature.
- Send scheduled hours of sales and location to Alanews and Meeting List Coordinators to be printed in each publication.
Meeting List Coordinator
- Communicate with Group Records Coordinator to establish a current meeting list.
- Print meetings lists as needed to be distributed at the district meetings.
- Attends all district business meetings and provide a report.
Alanews Coordinator
- To share experience, strength, and hope of the district through a bi-monthly, printed newsletter.
- Email the newsletter to confidential list of Al-Anon members.
- Request information from district coordinators to include in the newsletter.
- Provide copies of the current Alanews at the district meetings.
- Set and announce deadlines for members to submit information so the Alanews can be sent and printed in a timely manner.
- Helpful experience for this position would be familiar with a page layout program such as Adobe in Design, Microsoft Publisher, or Apple’s Pages program. Also be comfortable with using email and attachments.
- Attend all district business meetings and provide a report.
- Coordinate with treasurer to submit funds from subscriptions and submit an expenses voucher for printing costs.
Website Coordinator
- Maintain current district information on the website including meeting list, hotline number, and literature purchase information.
- Request information from coordinators to include on the district calendar.
- Communicate with area website coordinator to include area information.
- Attend all district business meetings to provide a report
- Provide website address to Meeting list, Alanews, and Hotline Coordinators.
Public Information/Cooperation with Professional Community
- Willingness to carry the message of Al-Anon to the public and professional communities.
- Use a variety of means to carry the message such as providing a WSO approved Public Service Announcement (PSA) DVD to local radio/TV stations.
- Request space for Al-Anon information in hospital workrooms, school workrooms, fire and police depts…
- Arrange Al-Anon information panels to be part of office meetings with professionals such as lawyers, emergency room staffs, urgent care staffs, etc.
- Communicate with area public information coordinator for area events.
- Serves as the district contact person to the public and professional communities.
- Become familiar with the G-29 information regarding guidelines for public outreach.
- Attend all district business meetings to provide a report and request volunteers for upcoming public outreach events.
Speaker Meeting Coordinator
- Asks current members to volunteer to speak at the meeting.
- Arranges a meeting place.
- Supplies refreshments.
- Pays for use of meeting place.
- Collects 7th tradition to submit to the district treasurer.
- Attend all district business meetings to provide a report and request volunteers to speak.
- Submits voucher for reimbursement for refreshments.
Special Events Coordinator
- Develop and suggest fundraising events.
- Coordinate with other district coordinators to be sure the event doesn’t conflict with other district/area events.
- Arrange a meeting space for the event.
- Oversee set up and cleanup of meeting space.
- Requests payment for meeting space from treasurer.
- Events may include members of A.A. and Alateen.
- Develop a flyer for the event to distribute at the district meetings.
- Submit a sign-up sheet for volunteers needed for the event.
- Submit an expense voucher for reimbursement of supplies purchased for the event within the budget allotted by the district.
- Submit funds to the treasurer after the event and provides a financial statement of funds raised at the event after expenses.
- Maintains a file of previous events held in the district.
- Attends all district business meetings to provide a report.
Hotline Coordinator
- Maintain phone recording for the hotline number 559-265-3560 in English and Spanish. If you don’t speak Spanish ask for an assistant to make the recording.
- Check the number periodically to make sure it’s working.
- Maintain a list of current volunteers including info that may be needed when they receive a call.
- Prepare mailings to all volunteers, as needed, to include any changes, an introduction note if you are new, new information list, new meeting list, and Alanews.
- Send new directions to agencies and recovery centers listed on the information list.
- Have info ready to send to people who want to start a new meeting. G-12, G-13, and P-24 are helpful.
- Have a meeting list and pamphlets ready to send as requested by professionals such as social workers and school nurses.
- Attends all district business meetings.
Notes
In the event that a coordinator is unable to attend a district business meeting, the alternate will attend.
Currently, the district meeting format is business meetings and workshops alternating months so there are 6 business meetings and 6 workshops.